Do you find yourself typing the same emails over and over and over again? Maybe you go back to previous emails to copy and paste the information. It just feels like such a waste of time. Fret no more because Gmail’s canned responses will come to the rescue!

I’m sure you’ve heard of canned responses before, but never really understood what it was. Well, you can type an email, include the subject if you’d like, and any formatting and attachments you would normally include in this email. Save this as your Canned Response, and you will never have to type that email again!

 

In order to create a canned response, you have to enable the feature in Gmail.

  • Click on your settings icon
  • Click Settings
  • Go to the “Labs” tab
  • Find “Canned Responses” and select enable
  • Save Changes

After the feature is enabled:

  • Open a new email
  • Type your email template. Be sure to include:
    • Recipients, if you use the same one for this particular email
    • Subject, if you’d like to always use the same one
    • Any formatting you’d like to save
  • Click the arrow on the bottom right of your email for more options
  • Hover over Canned Responses
  • Click “New Canned Responses”
  • Enter the name of your canned responses (it will use the subject if you entered one)

That’s it! You never have to type that email again. Now, to use it:

  • Open a new email (or respond to an email)
  • Click the arrow on the bottom right of your email for more options
  • Hover over Canned Responses
  • Select your Canned Response to enter into that email

How to Use Canned Responses in Gmail.png


Amanda Leigh, with her business savvy tools and upbeat attitude, helps entrepreneurs develop systems that work for, not against them. By setting up project management systems and email management protocols curated specifically for each business, Amanda’s dedication to helping others thrive means making sure nothing is forgotten.

 

If you could use an extra set of hands in your business, Schedule a
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One Comment on “How to Use Canned Responses in Gmail

  1. Pingback: How to Automate Your Business: Client Onboarding – Amanda Leigh

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