You’re just not ready to hire a virtual assistant (VA) yet. Well, at least not without a plan.
A virtual assistant can be so helpful with maintaining and growing your business, but you should have a few things in place prior to hiring your VA.
1. You’re not ready to let go.
Your business is your baby! How can you put any of it in someone else’s hands?
I know the feeling, believe me! But, if you would like to get some help with your business you’re going to have to let go, even if you have to do it one step at a time. You’re going to have to be able to give up a little bit of control in order to delegate your tasks effectively.
2. You don’t have a clear idea of what you’re looking for.
You need help. You’re overwhelmed. I get it!
Before you are ready to hire a VA, you need to get a clear idea of what you’re looking for.
For example, you want someone to help with your social media. Great!
But you just can’t stop there. Do you want someone to help you post to Facebook, Twitter and/or Pinterest? Do you want someone to interact with your fans and followers? Are you going to provide the content and/or images?
Another example would be that you want someone to help you with your invoicing. Great!
How are they going to access your accounting system? When do you want everything sent out? Do you have a template?
So many questions, I know! Don’t worry, if you’re looking to hire a VA I can help you through this process, but creating a specific task list is something you should be thinking about.
3. You expect your VA to know as much about your business as you do at the start!
I wish that I could know the ins and outs of your business after the first meeting, but it’s simply not possible. (If you find a way, let me know!)
Let’s just say you want a VA (me, in this case) to set up your project management system.
We will have a kickoff call to talk about everything you do in your business.
I will take lots of notes and start hammering out a project management system for you.
We will go back and forth trying to tweak things. Then you’re going to remember something else that you do and we’ll add that.
Virtual assistants try hard to understand how you work as quickly as possible; just know that it cannot be instantaneous.
Another example would be if you wanted a virtual assistant to format a document for you.
They take a completely unedited word document and fix it up and return it to you for approval. You hate it because the wrong font was used, the wrong colors were used, and the margins weren’t consistent with the rest of your company documentation.
The VA would not know this information about you and your company unless it’s communicated to them.
To summarize: Prepare before you hire.
• What tasks do you want to delegate?
• Do you want to start off with a few tasks and grow as your relationship grows?
• Do you want to write some instructions or notes on the tasks you’d like to delegate?
So, are you ready to hire a virtual assistant?
Amanda Leigh, with her business savvy tools and upbeat attitude, helps entrepreneurs develop systems that work for, not against them. By setting up project management systems and email management protocols curated specifically for each business, Amanda’s dedication to helping others thrive means making sure nothing is forgotten.
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