Don’t be Perfect

I know what it’s like to have a business. I have so many things that I want to do.

I want all of it to be perfect.

In fact, I could spend an hour making a single social media graphic. I could spend an entire 40 hour work week perfecting my website. I could spend 5 hours writing a blog post.

All in the sake of being perfect.

But you know what? Perfect isn’t always the best way to go.

Perfect can be your downfall.

You should just finish it. Your graphics should look great, but they don’t have to be perfect. Your website should look great, but I’m not sure those are ever perfect. Blog posts should be helpful to your readers, but it doesn’t have to be award winning.

Don’t use perfection as an excuse.

Don’t delay creating a blog because you can’t write perfect posts every week. Don’t delay launching that e-book because it isn’t perfect yet. Just do it!

You can always edit it at a later time, but don’t let perfection be an excuse.

In fact, launching a product that isn’t perfect is absolutely ideal. You’re going to get feedback from users and you can adjust the product to suit their needs!

If you wait on everything being perfect, you’re going to lose out on sales, spend tons of valuable time doing tasks that should be used elsewhere, and you may never actually launch it!

Do you find yourself coming up with amazing plans, research it, start this amazing product, only to never actually finish it? You begin getting bored and discouraged because it isn’t perfect?

Stop doing that!

You’re probably your own worst critic. Do you ever think your own work is ever perfect? I feel I can always tweak and improve nearly every aspect of my business.

You should always be proud of your product, but perfect is a nearly impossible goal to reach. Don’t let that get in the way of you putting out an amazing product.

So, are you pushing back starting/finishing anything in your business because you’re concerned it won’t be perfect?



Amanda Leigh, with her business savvy tools and upbeat attitude, helps entrepreneurs develop systems that work for, not against them. By setting up project management systems and email management protocols curated specifically for each business, Amanda’s dedication to helping others thrive means making sure nothing is forgotten.

If you could use an extra set of hands in your business, Schedule a
FREE Discovery Call here


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I know what it’s like to be a solopreneur. I have so many things that I want to do. I want all of it to be perfect. #productivity AmandaLeighVA

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I know what it’s like to be a solopreneur. I have so many things that I want to do. I want all of it to be perfect. #productivity AmandaLeighVA

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I know what it’s like to be a solopreneur. I have so many things that I want to do. I want all of it to be perfect. #productivity AmandaLeighVA

Stay Productive by Planning

Staying productive can seem like such an impossible task, but it is completely doable with a plan.

Set out a time every week for a plan. I like to plan on Sundays, but first thing Monday morning or last thing on Friday works as well.

Bonus tip: while planning out your week, make sure you schedule time for batch processing!

Ideally, the planning would include several aspects.

  1. What is your biggest priority for this upcoming week and how are you going to accomplish that goal? (Examples: Write your blog posts, course creation, follow up with x number of leads, big client projects, etc.)
  2. What activities do you do daily? (Examples: Check emails, social media interaction, other client work, etc.)
  3. What appointments do you have set up?

First, look at your biggest goal for the week. What do you have to do every day to complete that goal? For example, if your goal is to write blog posts for next month, start every day dedicating an hour to writing blog posts. If you batch process your blog writing, take one hour on Monday and Tuesday to write your posts, one hour Wednesday and Thursday to edit them, and one hour on Friday to make graphics, format, and schedule them to post.

(Note that I didn’t say to do this after you check your emails and social media, those take too long and can be way too distracting)

Next, schedule blocks of time to work on your business and your client work. Don’t worry about the details just yet!

For example, maybe your week will look like this:

Monday

Tuesday Wednesday Thursday

Friday

Work on week’s goal Work on week’s goal Work on week’s goal Work on week’s goal Work on week’s goal
Business admin/marketing Business admin/marketing Business admin/marketing Meetings Business admin/marketing
Lunch Lunch Lunch Lunch Lunch
Client work Client work Meetings Client work Client work

Everyone’s list is going to look differently. Because much of my work is other entrepreneur’s “business admin/marketing”, I group my email, social media, and Asana updates with my clients, so my weeks look more like this:

Monday

Tuesday Wednesday Thursday

Friday

Work on week’s goal Work on week’s goal Work on week’s goal Work on week’s goal Work on week’s goal
Check and respond to emails Check and respond to emails Check and respond to emails Check and respond to emails Check and respond to emails
Social media posting Amanda Leigh Marketing Client work Client work Client work
Update Asana Update Asana Update Asana Update Asana Update Asana

After the days are somewhat grouped and batched, it’s time to plan out the details. Try to batch as much as possible together. Do you have multiple clients that you need to create graphics for? Are you creating multiple brand boards or logos? Try to batch like projects together.

I would also suggest not giving yourself exact times to work on these. It just seems like once you start running behind, it’s easy to get stressed and less motivated.

Side note, I can’t talk about planning a productive week without touching on emails and other incoming notifications. You can schedule time open and check your emails/social media, if that’s what you’d like to do. It is known to be best practice to only check your emails at certain times, but I understand how difficult that can be. I do, however, believe that you should schedule a chunk of time to check emails and then perhaps just glance at it throughout the day to satisfy the need to stay at inbox zero.

Instead, provide yourself with a list of tasks from most to least important that you’d like to get done each day, and in each category.

The next day, look at what you didn’t complete the day before and repeat!

How do you plan for your week?


Amanda Leigh, with her business savvy tools and upbeat attitude, helps entrepreneurs develop systems that work for, not against them. By setting up project management systems and email management protocols curated specifically for each business, Amanda’s dedication to helping others thrive means making sure nothing is forgotten.

If you could use an extra set of hands in your business, Schedule a FREE Discovery Call here


Have a productive business week even as an overwhelmed entrepreneur

How to have a productive week even when you’re an overwhelmed entrepreneur. AmandaLeighVA.com

Plan to have a productive week in your business and an entrepreneur

How to have a productive week even when you’re an overwhelmed entrepreneur. AmandaLeighVA.com

Pln to have a productive week in your business

How to have a productive week even when you’re an overwhelmed entrepreneur. AmandaLeighVA.com

 

3 Reasons Why You’re NOT Ready to Hire a VA

You’re just not ready to hire a virtual assistant (VA) yet. Well, at least not without a plan.

A virtual assistant can be so helpful with maintaining and growing your business, but you should have a few things in place prior to hiring your VA.

1. You’re not ready to let go.

Your business is your baby! How can you put any of it in someone else’s hands?

I know the feeling, believe me! But, if you would like to get some help with your business you’re going to have to let go, even if you have to do it one step at a time. You’re going to have to be able to give up a little bit of control in order to delegate your tasks effectively.

2. You don’t have a clear idea of what you’re looking for.

You need help. You’re overwhelmed. I get it!

Before you are ready to hire a VA, you need to get a clear idea of what you’re looking for.

For example, you want someone to help with your social media. Great!

But you just can’t stop there. Do you want someone to help you post to Facebook, Twitter and/or Pinterest? Do you want someone to interact with your fans and followers? Are you going to provide the content and/or images?

Another example would be that you want someone to help you with your invoicing. Great!

How are they going to access your accounting system? When do you want everything sent out? Do you have a template?

So many questions, I know! Don’t worry, if you’re looking to hire a VA I can help you through this process, but creating a specific task list is something you should be thinking about.

3. You expect your VA to know as much about your business as you do at the start!

I wish that I could know the ins and outs of your business after the first meeting, but it’s simply not possible. (If you find a way, let me know!)

Let’s just say you want a VA (me, in this case) to set up your project management system.

We will have a kickoff call to talk about everything you do in your business.

I will take lots of notes and start hammering out a project management system for you.

We will go back and forth trying to tweak things. Then you’re going to remember something else that you do and we’ll add that.

Virtual assistants try hard to understand how you work as quickly as possible; just know that it cannot be instantaneous.

Another example would be if you wanted a virtual assistant to format a document for you.

They take a completely unedited word document and fix it up and return it to you for approval. You hate it because the wrong font was used, the wrong colors were used, and the margins weren’t consistent with the rest of your company documentation.

The VA would not know this information about you and your company unless it’s communicated to them.

To summarize: Prepare before you hire.
• What tasks do you want to delegate?
• Do you want to start off with a few tasks and grow as your relationship grows?
• Do you want to write some instructions or notes on the tasks you’d like to delegate?

So, are you ready to hire a virtual assistant?


Amanda Leigh, with her business savvy tools and upbeat attitude, helps entrepreneurs develop systems that work for, not against them. By setting up project management systems and email management protocols curated specifically for each business, Amanda’s dedication to helping others thrive means making sure nothing is forgotten.

 

If you could use an extra set of hands in your business, Schedule a
FREE Discovery Call here
AmandaLeighVA.com - 3 Reasons Why You're Not Ready for a VA

You’re just not ready to hire a VA. Well, at least not without a plan. VAs help maintain and grow your business, but you need to do your homework. AmandaLeighVA.com

AmandaLeighVA.com - 3 Reasons Why You're Not Ready for a VA 3

You’re just not ready to hire a VA. Well, at least not without a plan. VAs help maintain and grow your business, but you need to do your homework. AmandaLeighVA.com

AmandaLeighVA.com - 3 Reasons Why You're Not Ready for a VA 2

You’re just not ready to hire a VA. Well, at least not without a plan. VAs help maintain and grow your business, but you need to do your homework. AmandaLeighVA.com

Get out of the overwhelm

We all do it. We have a to do list with exactly 1,382,401 items on it. It’s overwhelming. How in the world are you going to complete all of these tasks!?

You aren’t.

I hate to break it to you, but you just aren’t going to complete 1,382,401 tasks. Well, not without doing just one task first.

When I get overwhelmed, I go get myself a cup of hot tea (I’m not really a coffee drinker, does this make me less trustworthy 🙂 ). I sit down and come up with one goal.

I’ll look through my Asana projects and determine what I’d like to get done TODAY? Not tomorrow, not at some point, but today.

Maybe it’s to be more active in a certain Facebook group or write 4 blog posts. Maybe it’s to finish a project with a client. Now I determine what I can do to complete that one goal.

Then do the first step! Check it off the list!

Now you are one task down! Then do another and check it off!

How are you feeling now that you’re rolling?

You see, you can’t do everything at once. It’s impossible, I promise. But you can do one thing at a time.

So, what are you going to complete today?


 

Amanda Leigh, with her business savvy tools and upbeat attitude, helps entrepreneurs develop systems that work for, not against them. By setting up project management systems and email management protocols curated specifically for each business, Amanda’s dedication to helping others thrive means making sure nothing is forgotten.

 

If you could use an extra set of hands in your business, Schedule a
FREE Discovery Call here

How to Organize Your Digital Files

Do you have documents, images, and all of your digital information everywhere? I know it can get out of hand really quickly.

I like to keep everything I can on my Google Drive so that I can access it wherever I am and allow others to have access.

Keeping everything organized is essential and can save you a ton of time (and aggravation).

First, determine your high level folders. Examples are shown below such as Admin Docs, Blogging, and Clients.

After you’ve determined your high level folders, start creating your subfolders. I like to add numbers in front of my folders so that they stay in a logical order. Examples of subfolders for Admin Docs could be website copy, finances, and freebies.

You can create as many subfolders as you’d like, but make sure it makes sense to you. For example, don’t make a folder 5 deep if you know you’ll never search that far for something. My rule of thumb is to refrain from making subfolders until I feel I have too many documents in one folder, or if I begin to feel overwhelmed. I used to only have my blogging folder, but I found I was confused by the blog posts I was working on and the ones that were finished, so I separated them! Then I realized that I had too many graphics for each completed post, so I added more subfolders for each blog post.

Here is an example of what my digital filing system looks like:

  • Admin Docs – Contains all miscellaneous documents and some subfolders when I see there is a lot of one subject.
    • Website copy
    • Freebies
    • Finances
  • Blogging
    • Blog posts – Completed
      • Subfolders for each post to include all images for different platforms
    • Blog posts – Not completed
  • Clients
    • 0000 – Templates (contains things like contract and proposal templates, questionnaires, welcome packet)
    • 0001 – Almost Client
      • I create a folder for someone as soon as I have a discovery call. This is where their info goes while I’m waiting on the contract (then dragged and renamed to the client folder)
    • 0002 – Past Clients
      • Move all past client folders here
    • 1000 – Client 1
    • 1001 – Client 2

What does your digital file system look like?


 

Amanda Leigh, with her business savvy tools and upbeat attitude, helps entrepreneurs develop systems that work for, not against them. By setting up project management systems and email management protocols curated specifically for each business, Amanda’s dedication to helping others thrive means making sure nothing is forgotten.

 

If you could use an extra set of hands in your business, Schedule a
FREE Discovery Call here