You Can Achieve Inbox Zero

Inbox Zero 1 - AmandaLeighVA.com

Inbox Zero. It’s something that many dream about, but is it actually possible? I’m here to tell you that it is. A zero inbox is something that is achievable even if you get hundreds of emails every day and even if you have thousands and thousands of unread emails in your inbox.

An inbox with zero emails is achievable, but it does take time and some preparation.

Unsubscribe. Unsubscribe to any newsletters that you do not read. They are just taking up precious real estate in your inbox and precious time out of your day.

Canned responses or templates. Everybody has emails they write over and over again. You may also be one of those people that copy and paste from your draft folder. Making these into canned responses and templates is such an amazing tool that will save you a ton of time.

Only touch that email once. If you’re checking your emails, you should only be checking that email once. Look at the email. Can you respond or complete the required task in less than 2 minutes? If so, do it. If not, create a system to schedule a time in your day to do that task. Then you add that email to your process.

When I say schedule a time in your day to complete the task, I don’t mean leave it in your inbox. Having your inbox as a “to do list” may work if you get only a few emails per day, but the more emails you receive, the harder that will be. So, instead of leaving it alone, put it somewhere. Add it to a folder in your email, desktop,or Google Drive. Add it to your project management system and archive the email. You’ll have to see what works for you, but leaving it untouched in your inbox should not be one of them!

How does your inbox look? Do you have any of these systems in place?

Did you know that I offer email management as one of my packages? Take a look here and contact me to schedule a discovery call.


Amanda Leigh, with her business savvy tools and upbeat attitude, helps entrepreneurs develop systems that work for, not against them. By setting up project management systems and email management protocols curated specifically for each business, Amanda’s dedication to helping others thrive means making sure nothing is forgotten.

 

If you could use an extra set of hands in your business, Schedule a
FREE Discovery Call here

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How to Use Canned Responses in Gmail

Do you find yourself typing the same emails over and over and over again? Maybe you go back to previous emails to copy and paste the information. It just feels like such a waste of time. Fret no more because Gmail’s canned responses will come to the rescue!

I’m sure you’ve heard of canned responses before, but never really understood what it was. Well, you can type an email, include the subject if you’d like, and any formatting and attachments you would normally include in this email. Save this as your Canned Response, and you will never have to type that email again!

 

In order to create a canned response, you have to enable the feature in Gmail.

  • Click on your settings icon
  • Click Settings
  • Go to the “Labs” tab
  • Find “Canned Responses” and select enable
  • Save Changes

After the feature is enabled:

  • Open a new email
  • Type your email template. Be sure to include:
    • Recipients, if you use the same one for this particular email
    • Subject, if you’d like to always use the same one
    • Any formatting you’d like to save
  • Click the arrow on the bottom right of your email for more options
  • Hover over Canned Responses
  • Click “New Canned Responses”
  • Enter the name of your canned responses (it will use the subject if you entered one)

That’s it! You never have to type that email again. Now, to use it:

  • Open a new email (or respond to an email)
  • Click the arrow on the bottom right of your email for more options
  • Hover over Canned Responses
  • Select your Canned Response to enter into that email

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Amanda Leigh, with her business savvy tools and upbeat attitude, helps entrepreneurs develop systems that work for, not against them. By setting up project management systems and email management protocols curated specifically for each business, Amanda’s dedication to helping others thrive means making sure nothing is forgotten.

 

If you could use an extra set of hands in your business, Schedule a
FREE Discovery Call here