Use Asana to Get to Inbox Zero

Working for yourself is the most amazing experience, but it can be so overwhelming.

Do you have an inbox full of unread emails, sticky notes covering your desk, and a whole list of tasks that should have been done already?

The stress tends to either lead to all day/night working episodes, or completely ignoring all of your responsibilities because starting is just too overwhelming.

I’m all about getting to inbox zero, but it’s nearly impossible to do without a proper project management system in place.

I’ve told you about my dear friend followupthen! This is great when you want to remind yourself of an email at a later point in time, but what about all the other stuff?

You know, the email that you think is a great resource, the information about a project, client information, and all the other things that should be on your to-do list. (Your inbox should not be your to-do list!)

Enter Asana. Now, there are two major ways that you can use Asana to help you get to inbox zero.

  1.         Forward or Copy & Paste Emails into Asana

There are some emails that come in that I just want to save. Can you relate? They are either full of information or have links/passwords included.

If this happens, you simply either forward the email directly to Asana or simply copy and paste the important information into an Asana project.

This way, you always have the information and it isn’t taking up valuable retail space in your inbox.

To find the email for an individual project, go to the project. Click the down arrow > Add Tasks via > email.

The email address for that specific project will pop up.

Asana Screenshot

When you forward the email, the subject will become the task name and the body of the email will become the task description. If there is an attachment, that will stay.

You can put multiple projects in as contacts in your email, but I like to create a separate project that says “add to projects” and simply sort the information from there.

  1.         Communicate within Asana

Do you ever get the “what’s the status of….” email? What about the “I can’t find that x you sent me, can you resend”? Or even better, “I didn’t get that or it went to spam”.

Well, you can communicate with your clients and employees right in Asana.

You can see what has been done and what hasn’t been done.

You can assign tasks to each other with due dates, and you can communicate within the tasks.

You can add comments, tag a team members using the @ symbol, and keep project communication out of your inbox.

Attach documents right in the project, so it won’t get lost. Attach links to Google docs for easy access.

The options are endless.

Did I mention that Asana was free? You and up to 14 team members can be on your workspace for free. Now, there is an upgrade available that has some pretty cool features, but the free version works amazingly!

Do you use Asana to help organize your tasks get to inbox zero?


Amanda Leigh, with her business savvy tools and upbeat attitude, helps entrepreneurs develop systems that work for, not against them. By setting up project management systems and email management protocols curated specifically for each business, Amanda’s dedication to helping others thrive means making sure nothing is forgotten.

If you could use an extra set of hands in your business, Schedule a
FREE Discovery Call here


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Don’t Forget to Follow Up with Emails

Oh, the dreaded inbox. I feel we all have such a love/hate relationship with it!

I’m sure that you’ve forgotten to follow up with an email (I certainly have). It’s just so easy to lose track of a to-do list in your inbox.

There are a few ways to get around this problem. My two favorite solutions are to use Asana and Followupthen.

But Amanda, I don’t want to have to keep leaving my inbox to write down tasks for every email!

I am here to tell you that you don’t have to!

Today we’ll start with Followupthen.

Let’s say you are sending an email to a client for them to sign a contract. You want to send a reminder in 1 week. Do you have to go and write it in your calendar or to-do list to check on it within one week? Nope! You will send a bcc to 1weeks@fut.io and you’ll receive an email in exactly one week! It’s that easy!

So head over to https://www.followupthen.com/ and sign up for your free account to get started!

Did you forget to follow up with that email last week 2   Did you forget to follow up with that email last week_ 3   Did you forget to follow up with that email last week_


Amanda Leigh, with her business savvy tools and upbeat attitude, helps entrepreneurs develop systems that work for, not against them. By setting up project management systems and email management protocols curated specifically for each business, Amanda’s dedication to helping others thrive means making sure nothing is forgotten.

If you could use an extra set of hands in your business, Schedule a
FREE Discovery Call here